Strategic Meetings Management is Poetry to my Ears

Meeting and event spend left unseen

Without travel, procurement or finance teams,

May increase your risks and costs

And will affect your profit and loss.

Policy, process and operations in place

Compliance and controls that employees embrace,

Meeting and event spend strategically aligned

Strategic meetings management is defined.

Big and small meetings, low and high charges

Without proper oversight, your total spend enlarges.

Register, source, procure and contract

Using skilled resources, or you'll pay rack.

Cancellation, attrition and other such fees

Are all negotiable to some degree.

Meeting cards and reconciliation do the trick

To reduce fraud and costs, and make metrics slick.

How much meeting spend do you do?

One way to calculate is 1-3% of revenue.

Another such method involves expense,

25-35% of T&E makes good sense.

The meeting process from A to Z

Automated through technology is the key.

A self-built solution is rarely wise

Databases and Excel will lead to demise.

Insourcing, outsourcing, or a mix of the two

Using skilled resources is what you should do.

A MMC or DMC with a CMP ensures

The less likely opportunity of a meeting failure.

Carbon emissions calculated; green meetings are "in"

Shall we go virtual? Or no more water bottles again?

And speaking of virtual, to replace or complement,

They're here to stay, so increase your involvement.

So, take the initiative to reduce maverick spend!

Embrace your procurement and finance friends.

Begin strategic meetings management in your firm

Contact me for more help if you want to learn.

Debi Scholar, GLP, CMM, CMP, CTE, CTT

Thank you for visiting the T&E Plus Blog on expense management, travel management, business meetings, events, incentives, strategic meetings management, entertainment, virtual meetings, tickets, hotels, airlines, ground transportation, T&E policy, plus more...

Debi has the following designations:

· Wharton Aresty Executive Education/National Business Travel Association (NBTA) Global Leadership Professional (GLP)

· Meeting Professionals International Certificate in Meetings Management (CMM)

· Convention Industry Council Certified Meeting Professional (CMP)

· NBTA Corporate Travel Expert (CTE)

· Six Sigma Green Belt

· Chauncey Certified Technical Trainer (CTT)

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Comments

[Gravity Gardener]

After implementing an e-procurement software within an entity, pushing paper POs through the system is replaced by a more efficient electronic approval and tracking process. No longer is the question asked;

"Have you seen my Purchase Order for XX” but…

“I know you have my order, can you please approve it so I can order the XX?”

The process and ability to track purchase requisitions and orders becomes as easy as finding an e-mail. No longer are your end users wasting precious time and productivity trying to tack down their orders. It becomes so streamlined and structured, the organization can focus on contract compliance and budget management to save money more effectively.

In addition, contract compliance is enforced and maverick spend is controlled

http://gravitygarden.com/procure-to-pay/purchase-order-process.html