Would you like to save time? How about save money? Do you agree that no other consulting firm provides you with as many valuable tools and templates as we do, all available at no cost? Then stand back…here we go again!
Once again, Scholar Consulting Group is providing you with more free information than any other consultant in the industry. Why? Because we are confident that when you need help, you will come to us because we have the experience you need in a vendor neutral environment. You already know that we are experts, detailed, easy to work with, reasonably priced, and fun too! Don't settle for less; go with the BEST!
Substantiating our customer service and deliverables…Debi has over 40 recommendations on LinkedIn, and one of her favorites was recently provided by Ken Edwards:
“Debi Scholar SUPERSTAR is the best way to describe her. I've had the pleasure of working with Debi for over twenty years and have found that every engagement that we've worked on yielded near perfect results (on time and within budget!). Her knowledge, understanding and utilization of a "best practices" helped us construct a deliverable that hit the mark and then some. I will continue to hire Debi and would recommend her for just about any engagement.” October 17, 2012
In the last few weeks, we have had so many people reach out to us and ask for a Request for Proposal for Strategic Meetings Management services. Some were buyers; some were suppliers who wanted to forward it to their potential clients. Save your money – no need to pay to have someone write one for you….we gotcha covered.
There are primarily 3 services that a buyer may want from a supplier:
1. Oversight of the Strategic Meetings Management Program;
2. Sourcing / contracting venues from a supplier; and / or
3. Planning logistics supplier
One or more suppliers may provide these services. As such, the RFP is
itemized into 3 categories of services. Although, one company
could provide all three services.
You may not want all of the language included, but we have provided the document in a Word format so that you can edit as needed.
Things to keep in mind…
- Identify the suppliers that should receive the RFP (Debi can help you with this task)
- Send Non-Disclosure Agreement (NDA) first. (Debi can help you with this task).
- You should provide known volume, spend, types of meetings and current environment info (Debi can help you with this task)
- Should provide a list of countries where services are needed
- Include pricing templates for different pricing models based on services provided (Debi can help you with this task)
- Provide about 5 or 6 sample scenarios for meetings sourcing and planning companies to price out. (Debi can help you with this task)
- Provide draft contract upfront. Contract should include savings, implementation, and risk reduction guarantees. In addition, contracts should also include Service Level Agreements with measurable Key Performance Indicators that include credits / refunds for service degradation. (Debi can help you with these tasks).
- It is imperative that you KNOW how to negotiate all costs (Debi can help you with this task)
- Create a scoring template to be able to weight and score each answer fairly (Debi can help you with this task)
- Suppliers: Ask Debi for help in answering your RFPs; Debi knows the types of responses that buyers appreciate. In addition to meetings / events intelligence, Debi uses her Certified B.A.N.K. Sales Training experience to craft responses that are well-received by all four personality types.
Drum roll… Download Generic RFP for SMM Services by Debi Scholar
If we have saved you time, money or provided you with valuable information, please drop us a line! We love to hear from you. Thanks for your continuous support and we look forward to working with you on YOUR RFP for SMM Services.
Debi Scholar
(908) 304-4954
[email protected]
A BIG THANK YOU to all of the meetings and travel leaders who continue to support me through the T&E blog, LinkedIn groups, client engagements and most important, your friendship.
Thank you for visiting the T&E Plus Blog on expense management, travel management, business meetings, events, incentives, strategic meetings management, entertainment, virtual meetings, tickets, hotels, airlines, ground transportation plus more...
Debi Scholar, GLP, GTP, CMM, CMP, SSGB, CTE, CTT, CBST
• Author,
Strategic Meetings Management: The Strategy Quick Reference Guide (2011)
• Co-Author, Strategic Meetings Management Handbook (2011)
• Meetings Management Mover and Shaker as selected by Corporate and
Incentive Travel Magazine (2010)
• Top 20 Changemaker who influenced the meetings management industry by
Corporate Meetings and Incentives (2008)
• Best Meeting Practitioner as selected by Business Travel News (2007)
*Debi is
proud to be a regular contributor to Business Travel Executive Magazine.
*Debi is proud to be one of only seven 2011 Editorial Board members for Hotel
Business Review at http://www.hotelexecutive.com/ for Conferences
& Meetings.
*Debi created two LinkedIn groups (GBTA SMM and T&E Plus) that
now claim over 2,000 worldwide members combined.
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