T&E Plus

Meeting Management Company Pricing Secrets and Toolkit

Does the thought of pricing meeting management services intimidate you? If you are like most meeting or travel leaders, it does.  And, why not, because there are multiple ways to price meeting and event services.

I'm holding an educational webinar tomorrow on how to price meeting / event services and Strategic Meetings Management Services at 12:00 p.m. EDT. 

Webinar link: https://attendee.gotowebinar.com/register/3071482782157813248

This incredible session will provide you with facts and subsequent actions that you can take immediately to impact your pricing for meetings management services. After this session, you will be able to:

• Learn the different pricing models used in the meetings market
• Develop scenarios to compare the pricing models used
• Learn the 3-step formula for securing the right Meeting Management Company (MMC) by using the industry's first, comprehensive MMC RFP

NOTE:  For Full Screen Video, click HERE.

Here is a teaser...

 

 

And, if you decide you want to move forward with the Meeting Management Company Pricing Toolkit, this is what you will get:

We provide you with two documents, which includes almost 60 pages:

a) Meeting Management Company RFP for organization-wide services (41 pages in Word)

b) Excel Workbook with 18 worksheets which include:

1. 20 Questions to Ask to Identify the Right Resource Model

2. Meeting Activities – Worksheet to use when determining to Outsource vs. Insource

3. 10 Pricing Models listed

4.  Per Person Worksheet

5.  Using Hotel Commissions plus Planning Charges worksheet

6.  Hourly fees worksheet

7.  Per Person and Per Service (buffet or menu based pricing) worksheet

8.  Revenue Share example

9   Full Time Equivalents covered by Commissions

10. Full Time Equivalent example pricing itemized

11.  Diagram of Skillsets required

12.  Meeting Complexities

13.  Meeting Scenario Notes

14.  Meeting Scenarios for Pricing

15.  SMM Activity 1

16.  SMM Activity 2

17.  Time Tracking per person

18.  Time Tracking per week

I enjoy helping people with their programs and these tools took me numerous hours to create. Hopefully, someone else will get some use from them too!  Here is a link:  Meeting Management Company Toolkit

Next webinar: Mid-Market Strategic Meetings Management Programs, March 27 at 12:00 pm EDT.

Day 400 - Still cannot get LinkedIn to find a solution so that I may change my LinkedIn profile. Frustrating!

LINK to Newsletter - Click Here

Hope to see you at the Pharma Forum next week where I will be presenting one session and moderating two sessions.  Also, look for me at upcoming Jacksonville, Arizona and Georgia BTA.

 

Debi Scholar
(908) 304-4954
[email protected]
www.smmbenchmark.com
www.BankWithDebi.com

 

A BIG THANK YOU to all of the meetings and travel leaders who continue to support me through the T&E blog, LinkedIn groups, client engagements and most important, your friendship.

Thank you for visiting the T&E Plus Blog on expense management, travel management, business meetings, events, incentives, strategic meetings management, entertainment, virtual meetings, tickets, hotels, airlines, ground transportation plus more...

Debi Scholar, GLP, GTP, CMM, CMP, SSGB, CTE, CTT, CBST

• Author, Strategic Meetings Management: The Strategy Quick Reference Guide (2011)
• Co-Author, Strategic Meetings Management Handbook (2011)
• Meetings Management Mover and Shaker as selected by Corporate and Incentive Travel Magazine (2010)
• Top 20 Changemaker who influenced the meetings management industry by Corporate Meetings and Incentives (2008)
• Best Meeting Practitioner as selected by Business Travel News (2007)

*Debi is proud to be a regular contributor to Business Travel Executive Magazine.
*Debi is proud to be one of only seven 2011 Editorial Board members for Hotel Business Review at http://www.hotelexecutive.com/ for Conferences & Meetings.
*Debi created two LinkedIn groups (GBTA SMM and T&E Plus) that now claim over 3,000 worldwide members combined.

Powerful Meeting Policy Toolkit

Do you want to save time, be more productive, and get that darn Meeting Policy written now?  What should go into your meeting policy?  How much will your Organization SAVE if people follow the policy?  What is your project plan timeline? What is your communication plan to ask your stakeholders to review the policy, and then roll it out?  How will you track compliance?

Attached is the document titled, "80 Components to a Meetings Policy" that I have delivered to numerous audiences over the years.  From this document, I use a Meetings Policy Template to build policies with my Clients.  Some Clients want short policies; others want much longer versions. 

Download 80 Components that make up a Meeting Policy by SCG

Download Meeting Policy Template by Scholar Consulting Group

The Powerful Meeting Policy Toolkit, designed to provide you with standard processes and a structure, will give you and your team the opportunity to learn about meeting policies in order to demonstrate your expertise in your organization.  From years of developing policies, the toolkit offers you the freedom from sitting at your desk and agonizing over language when instead, you would prefer to be doing something far more exciting! Use my experience and expertise to your advantage.

After a few requests, I have put together a package of 12 of my tools and templates for you if you want to develop your meeting policy.  The toolkit, available here, includes:

80 Components of a Meeting Policy – Word and PowerPoint

1 Meeting Policy Development Template – Word

3 Sample Meeting Policies - Word

1 Frugal Travel Leaders Policy (just for fun) - Word

1 Communication Memo when rolling out your policy - Excel

1 Project Plan to Develop Policy - Excel

1 Compliance document - Word

1 Estimated Savings Worksheet – Excel

1 SMM Program Savings Worksheet – Excel

For the Powerful Meeting Policy Toolkit, click here.

NOTE:  Day 390 and LinkedIn still has not solved my inability to edit my LinkedIn Summary on my profile page. Frustrating.

Debi Scholar
(908) 304-4954

[email protected]

www.smmbenchmark.com

www.BankWithDebi.com

 

A BIG THANK YOU to all of the meetings and travel leaders who continue to support me through the T&E blog, LinkedIn groups, client engagements and most important, your friendship.

Thank you for visiting the T&E Plus Blog on expense management, travel management, business meetings, events, incentives, strategic meetings management, entertainment, virtual meetings, tickets, hotels, airlines, ground transportation plus more...

Debi Scholar, GLP, GTP, CMM, CMP, SSGB, CTE, CTT, CBST

• Author, Strategic Meetings Management: The Strategy Quick Reference Guide (2011)
• Co-Author, Strategic Meetings Management Handbook (2011)
• Meetings Management Mover and Shaker as selected by Corporate and Incentive Travel Magazine (2010)
• Top 20 Changemaker who influenced the meetings management industry by Corporate Meetings and Incentives (2008)
• Best Meeting Practitioner as selected by Business Travel News (2007)

*Debi is proud to be a regular contributor to Business Travel Executive Magazine.
*Debi is proud to be one of only seven 2011 Editorial Board members for Hotel Business Review at http://www.hotelexecutive.com/ for Conferences & Meetings.
*Debi created two LinkedIn groups (GBTA SMM and T&E Plus) that now claim over 3,000 worldwide members combined.

Incredible Integration of Industries: Virtual Meetings by GetThere

If you're a regular reader, you know I love Virtual  Meetings and started the PwC Virtual Meetings Department in 2002 – 11 years ago.  Considering technology advancements and timelines, 11 years ago is like the era of using horse and buggy to travel.  Now, we're combining Virtual Meetings, Travel, and Meetings with our Global Distribution System provider / Online Booking Tool … Sabre / GetThere.  Amazing.  What a GREAT time to be in this fascinating industry!

To build your business case for Virtual Meetings, please download my whitepaper here:

Download Creating a Virtual and Meeting Event Strategy by Debi Scholar

We know that virtual / hybrid meetings are here to stay, and my previous PwC Virtual Meetings team has increased the quantity in their department to focus on Virtual Meetings, delivering thousands every year.  The integration of Travel and Video Conferencing helps manage Travel and Meeting expenses and increase ROI on technology investment.  In fact, while consulting at PwC, I helped a major worldwide organization decrease their travel expenses and use the savings to update and increase their virtual meeting technologies. (Fun Project!)

Fast forward, GetThere, the world's leading travel and collaboration management solution, has signed an agreement with one of my clients, Harman International, to make Sabre Virtual meetings technology available to Harman employees worldwide.

Excerpts from the Press release follow:

“Virtual Meetings is a powerful new travel management mechanism,” said Sally Abella, director of Global Corporate Travel for Harman International.  “Like most companies, we want to control our travel spend, yet we all know that travel is crucial to growing the business. By using video conferencing for more internal meetings, we can strategically redirect travel spend to trips that are customer-facing and sales focused.”

“Demand for video conferencing is increasing exponentially and more and more IT departments are called upon to support this demand,” said Thomas Blanchet, director of IT Infrastructure Architecture at Harman International. “Sabre Virtual Meetings gives our employees a way to easily reserve and connect video conferencing rooms in a secure and reliable enterprise-wide environment.”

“Sabre Virtual Meetings solves these challenges with an easy-to-use, global scheduling system. Room availability, compatibility, and connectivity are all seamlessly verified, so employees know where to book, what’s available and what to do when they show up to a meeting,” said Suzanne Neufang, president of GetThere and Sabre Virtual Meetings. “Our Virtual Meetings solution also enables public room and partner room access for those companies looking to maximize visual collaboration.”

Sabre Virtual Meetings is the only solution providing enterprise-wide, secure access to private and partner video conferencing rooms as well as a global network of over 4,000 public rooms. Similar to online travel reservations, all options for a given city pair search are provided in a single, secure booking path. Filtered by company policy and room availability that the corporation explicitly authorizes, employees can choose the room options that best meet their business needs.

Congratulations to Jeremy Stubbs, General Manager of Sabre Virtual Meetings, (and a colleague who participated on the GBTA Groups & Meetings Committee with me), all of the GetThere staff, and of course, Sally Abella at Harman International for continuing to be an industry leader and visionary.

Click here more information on Sabre GetThere Virtual Meetings.

Debi Scholar

Note:  Day 390 and LinkedIn still has not solved my inability to edit my LinkedIn Summary on my profile page. Frustrating.